Privacy notice

This privacy notice (hereinafter „notice“) explains how Adact OÜ (hereinafter “we” or „us“) processes personal data of users of Adact platform (hereinafter “platform”) and visitors of our website www.adact.me (hereinafter collectively “website”) – all such persons are referred to as “you” or the “data subject”.

This notice describes the processing of personal data (hereinafter the “data”) by us as a data controller. This means that we individually or along with others determine the purposes and means of the processing of personal data.

1. Data controller

Adact OÜ

Registry code: 14818678

Address: Liivalaia 25-15, 10118 Tallinn, Estonia

Email: info@adact.me.

2. What categories of personal data do we process?

We process the following personal data:

Identity data: this includes first name, last name, your company name (if you sign up for our using our platform on behalf of the company you represent). 

Sources of collection of data: we get the data from you when you contact us via our website (e.g. request a demo) and/or sign up for our platform.

Contact data: this includes email address and phone number.

Sources of collection of data: we get the data from you when you contact us at our website and/or sign up for our platform.

Profile data: this includes your username and password.

Sources of collection of data: we get the data from you when you sign up and use our platform.

Payment data: the details of transactions made from your payment account, name, date of payment, currency, amount of payment and payment details.

Sources of collection of data: we get the data from you, from third persons in connection with the provision of services or from the financial institution providing the services to us.

Website and platform visit data: this includes the data which is generated as a result of visiting and using the website and the platform (depending on particular cookie, the data may include, e.g. the online identifiers, such as cookie identifiers, IP addresses, device identifiers). Please see the explanation in section “Cookies and other web technologies” below.

Sources of collection of data: we get the data when you visit and use the website and the platform.

3. The purpose and the legal grounds for THE processing of personal data

We rely on the following legal grounds upon processing of your personal data:

• Processing necessary for the fulfilment of the contract

We process the personal data on this legal ground if it is necessary for the fulfilment of the contract or for taking measures prior to concluding of such contract based on your request.

• Processing necessary for compliance with a legal obligation

We process personal data on this legal ground if the legal obligation for processing arises from the law.

• Legitimate interest

In some cases, we rely on our legitimate interests when processing your personal data. You have the right to ask clarifications regarding the processing based on the legitimate interests by sending the request at info@adact.me. You also have the right to send the objection, if you find that processing of your data for the purposes provided below prejudice your rights.

• Consent

In some cases, we need your consent for data processing. You always have the right to withdraw the consent by sending us respective email at info@adact.me. As for cookies, you always have the right to withdraw the consent by changing your preferences via our website. Withdrawal of the consent does not affect the legality of the processing of your personal data prior to withdrawal.

4. Categories of recipients of personal data and transfer of personal data to third countries

In some cases, we can transfer your personal data to certain recipients who are categorized as follows:

• Partners who provide the services to us, and who process the personal data on our behalf (data processors), e.g.:

• Providers of ICT and information society services (including providers of website and platform hosting services and other providers of cloud services);
• Various contractors (IT development, support);
• Providers of accounting services.
  • Auditors, attorneys;
  • Payment service providers;
  • Public authorities and supervisory bodies, e.g. court, law enforcement authorities, Data Protection Inspectorate. We transfer your data to public authorities and supervisory bodies only if the law requires it.

Unless necessary for the provision of services, we do not transfer your personal data outside of the European Union or the European Economic Area, nor to such third country or international organization, the level of data protection of which the European Commission has not considered adequate. If your personal data is transferred outside of the EU or EEA, such transfer of personal data will take place only upon appropriate legal basis, and we will take appropriate protective measures.

You have the right to get additional information about the transfer of your personal data by sending us the request by email at info@adact.me.  

5. Retention of personal data

We keep your personal data for the period necessary for the achievement of purposes stated in this notice or until the law requires it.

For example, we will retain accounting source documents for seven years as of the end of the financial year when a business transaction was recorded in the accounting journals and ledgers on the basis of the source document.

More specific terms of retention can be exercised by accessing your personal data. Please see the explanation in the section “Your rights regarding the personal data”.

6. Your rights regarding the personal data

Right of access to your data: you have the right to know, whether personal data concerning you are being processed or not, what is the purpose of processing and what are the categories of personal data. Besides, to whom the data is disclosed (especially the recipients in third countries), for how long the data is retained and what are your rights concerning rectification, erasure and restriction of the processing.

Right of rectification: you have the right to demand rectification of the personal data concerning you if the data are inaccurate or incomplete.

Right of erasure: in some cases, you have the right to demand erasure of the personal data concerning you, for example in case when you withdraw your consent and there are no other legal grounds for the processing of the data.

Right to restrict the processing: in some cases, you have the right to restrict processing of the personal data concerning you for a certain time (e.g. if you have objected the processing of personal data).

Right to object: you have the right to object the processing of personal data, which is processed based on the legitimate interest, including profiling. Upon objection, we will no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms.

Right to data portability: if processing of your personal data is based on your consent or the contract with us and the data processing is carried out by automated means, then you have the right to receive the data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. Also, you have the right to claim to transmit those data to another service provider if it is technically possible.

Right to turn to us, supervisory authority, or a court: if you want to exercise the above-mentioned rights, please send us an email at info@adact.me. If you find that your rights have been breached, you have the right to turn to the Data Protection Inspectorate (Andmekaitse Inspektsioon) and/or court. The contact details of the Data Protection Inspectorate are available at www.aki.ee.

7. Cookies and other web technologies

We use all the cookies, except the “mandatory” technical cookies, with your prior consent. You always have the right to withdraw the consent by changing your preferences via our website/platform. Should mandatory technical cookies process your personal data, we rely on our legitimate interests upon processing of such data (see section that explains our legitimate interests above).

We use first-party cookies (i.e. the cookies which belong to us), but also third-party cookies (i.e. the cookies that belong to third-party service providers, such as Google).

We may use both session cookies and persistent cookies. Session cookies or non-persistent cookies are cookies that exist only temporarily while you browse our website/platform. Your web browser should delete these cookies when you close your browser. On the other hand, persistent cookies that we use expire at a specific date or after a specific length of time set by the third-party or us.

For better convenience, we categorized cookies used on our website by their purposes as follows:

Hereunder we have listed all the cookies used on our website. You will find the information regarding their purpose, retention period and whether it is a first-party or a third-party cookie.

8. Amendment of this notice

We have the right to amend this notice unilaterally. We will notify of amendment of this notice on its website, by email or in other manner.